Executive Assistant

CoreMap’s mission is to improve the lives of people affected by atrial fibrillation. We are developing a highresolution, real-time, 3D electroanatomical mapping system for use during cardiac procedures to guide ablation therapy. Our system will generate novel maps of AF using advanced statistical analysis of data acquired from our ultra high-resolution cardiac catheter

We are looking for a reliable, well-organized Executive Assistant to provide high-level administrative and operational support to the CEO and executive leadership team, serving as a trusted partner in ensuring the smooth day-to-day functioning of the executive offices. This role requires exceptional organizational skills, discretion, and the ability to operate effectively in a fast-paced, highly collaborative environment.  This role is based full-time in our Burlington, MA office

RESPONSIBILITIES

  • Provide comprehensive administrative support to the CEO and executive leadership team, including calendar management across time zones, meeting coordination, and travel arrangements.

  • Support the executive management team with advance meeting materials to optimize time spent in meetings.

  • Manage executive expense reporting and reimbursements.

  • Responsible for scheduling board meetings, coordinating and distributing board materials, ensuring accurate and timely filing of all board materials internally and with general counsel as required.

  • Coordinate the review, approval, and filing of contracts, working with outside counsel as needed.

  • Work with the CEO, executive leadership, external partners, and general counsel to manage the review and approval process for corporate documents, ensuring accurate and timely filing of all fully executed documents.

  • Assist in the handling of corporate, legal, and HR matters with the highest degree of confidentiality and discretion.

  • Partner with internal teams to ensure office operations run smoothly and efficiently.

  • Plan and execute team offsites.

     

    Additional duties as requested.

SKILLS AND EXPERIENCE

  • 8+ years of administrative experience is required.

  • Attention to detail and excellent communication skills are required.

  • Proven experience as an Executive Assistant or Senior Administrative Professional, including direct support of a CEO or senior executive.

  • Demonstrated experience supporting a Board of Directors.

  • Attention to detail and excellent communication skills are required.

  • Strong organizational, time-management, and prioritization skills.

  • High level of discretion and comfort handling confidential information.

  • Proficiency with calendar management tools, document management systems, and electronic signature platforms (e.g., DocuSign).

  • Excellent written and verbal communication skills.

  • Ability to anticipate needs, work independently, and adapt in a dynamic environment.

For inquiries or to submit your resume, email us at jobs@coremapmedical.com and reference the job posting in your email title.

Michelle DeJoie